Freight Payables Specialist

Humanscale is the premier designer and manufacturer of ergonomic products that improve health and comfort at work. We have a focus on sustainability with 70% of our products currently certified as having a Net Positive impact on the environment.  Our award-winning office products – seating, sit/stand desks, technology support, and lighting – have led the industry in performance and simplicity for over 40 years.

This role requires to be onsite 4 days a week. 

Humanscale is offering a position as a Freight Payables Specialist which acts as a subject matter expert on freight payment systems, processes, and audit controls in support of the divisions in the Freight Payables Program. This individual will work to ensure Humanscale is aware of and aligned with the Procure to Pay (P2P) process. This individual will respond to supplier and divisional inquiries in order to ensure proper reconciliation of invoice statements.

This individual will not have access to or be responsible for physical payments, only managing the process.

This person will manage a variety of import and export issues which may require in-depth analysis of shipping documents, certifications, applicable trade regulations and transaction data.

• Monitor freight systems for all GL and Warehouse CODES on a daily basis.
• Provide approvals and rejections of vendor invoices through a module within our ERP.
• Collaborate with freight vendors and carriers to ensure proper billing in Humanscale format and timely payments in return.
• Communicate with internal stakeholders where invoices require additional approvals for audit or excessive charges.
• Manage the daily transaction processing of freight invoices, following PO and Expense standards:

• Verify invoice ownership and code accounts for processing.
• Investigate incorrect account codes and update accordingly.
• Reject invoices when needed (ownership issues or incomplete documentation).
• Manage the monthly reconciliation and reporting to divisions in the freight payables program:
• Provide Manager and Director with reconciliation and validate weekly findings.
• Provide monthly reporting to Director of Logistics, VP of Ops, Director of Finance and Customs Compliance Manager.
• Communicate with external stakeholders when additional information is required and when issues require correction.
• Identify data issues requiring correction.
• Identify incorrect billing trends or other carrier related issues.
• Verify ERP data and reconcile all company codes and divisions before submitting funding requests to management.

• Two (2) to four (4) years of Accounts Payable, Procurement Operations, Logistics or Supply Chain, including exposure to procure to pay processing.
• A bachelor’s degree in business administration, logistics, supply chain management, or other management-related major is preferred. A combination of education and experience is required.
• Intermediate Microsoft Office skills, including Excel, Word, and PowerPoint.
• SAP Financials or other enterprise financial system experience is desired.

COMPUTER SKILLS

• Intermediate Microsoft Office skills, including Excel, Word, and PowerPoint.
• SAP Financials or other enterprise financial system experience is desired.

WHAT WE OFFER

• Competitive salary
• Medical Benefits (Medical, Dental, Vision)
• HSA, FSA, Commuter Benefits
• Medical Discounts
• Ancillary Benefits
• Accident, Critical Illness, Hospital Insurance
• Voluntary, Spouse, and Child Life Insurance
• Pet Insurance
• Employee Discount Programs
• 401k matching
• Paid time off (including 15 PTO days and 10 holidays)

Humanscale is an Equal Opportunity Employer (Disabled/Veteran)

Scam Notice: Please be aware that there are individuals and organizations that may attempt to scam job seekers by offering fraudulent employment opportunities in the name of Humanscale. These scams may involve fake job postings, unsolicited emails, or messages claiming to be from our recruiters or hiring managers. Humanscale will never ask for any personal account information, such credit card details or bank account numbers, during the recruitment process.

Salary Range: $47,425-$69,175

Please note that the salary information is a general guideline. Humanscale considers other factors such as (but not limited to) scope and responsibilities of the position, candidate’s work experience, education/training, key skills, internal peer equity, as well as market location and business considerations when extending an offer.